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Easily utilise Sharp MFD’s in built accounting functionality

 

Overview
Sharp MFDs have the ability to send detailed meter click information using the email system and can be programmed to broadcast this at regular intervals to a defined email server. This makes the collection of meter click information easier, but how can one report be generated containing the required information from all those emails?
BITS Metis is designed to report this information either collected automatically from the email server or entered manually (for those machines that do not have the email capability). Single or multiple reports can be printed in a variety of formats giving you the flexibility to record the required information. From these reports users can be billed for their prints and copies giving you the ability to recharge the cost.

Collection of emails is just one buttonpress away. Once all messages have been gathered the option is given to process this new information. The Metis display shows both meter click information received from emails and manually entered meter click information to give a complete picture of machine usage throughout the organisation. Meter Click information is presented by either Machine or Account view.The Machine view displays collected information from a machine’s perspectivegiving machine totals and a breakdown of each User Account Code on that machine, including the machine’s grand total.The Account view displays all User Account Codes, the machines used by that code and the grand total of prints and copies for that User Account Code. Custom reports can be created, printed and stored. These can be based on a predefined report style for quick and easy reporting or you can design your own report style to meet your own company requirements. Metis supports collection of email via either POP3 or IMAP, and Secure Password Authentication and SSL are supported.

Main Features
- Easy and relevant collection of device information via email
- Flexible User Interface displays individual data and grand totals
- Option to store department, cost centre and contact information against each device
- Billing periods provide an easy way to generate monthly information
- Simple handling of standalone machine readings
- Easy generation of Billing and Usage reports
- Ability to create custom reports
- Automatic detection of new machines and accounts
- Ability to store previously billed account information
- Multiple departments can be configured and information can be collected from different email addresses
- Information can be processed for the entire organisation or per department

Main Features
- Easy and relevant collection of device information via email
- Flexible User Interface displays individual data and grand totals
- Option to store department, cost centre and contact information against each device
- Billing periods provide an easy way to generate monthly information
- Simple handling of standalone machine readings
- Easy generation of Billing and Usage reports
- Ability to create custom reports
- Automatic detection of new machines and accounts
- Ability to store previously billed account information
- Multiple departments can be configured and information can be collected from different email addresses
- Information can be processed for the entire organisation or per department

Requirments
Metis Workstation Requirements
- Workstation running Windows 7/Vista/ Windows XP SP2 or above
- Minimum 1 GB RAM
- Video resolution of 1024 x 768 pixels, 256 colour
- Microsoft SQL Server 2005 or later or SQL 2005 or later Express (optionally installed with Metis)

Printer Requirements
- At least 1 Sharp device supporting E-mail Alert and Status (email RIC or RED)
- Actual readings collected will vary from device to device

Email Server Requirements
- Email Server with either POP3 or IMAP enabled
- SSL and SPA supported